Sunday, September 22, 2013

Simplify.Organize.Manage.Data | What Policy? Who is in Compliance?

2013 E-Newsletter, What Policy? Who is in Compliance?


Have you ever been asked? What is your course of action?  And, you replied something like let me get back to you on that! Well you may not be alone, Small Business owners develop policies based on an immediate need and/or requirements. However defining the policies that are important to your business should reflect the company's core values at best. 
Letting everyone know what is expected of them provides a guideline of how they should conduct themselves as a stakeholder. The policy should also define what they should expect from their employer in exchange.


For example, if you define your company as a place to maintain a "healthy lifestyle" beyond work and play then consider incorporating the following:
  • fruit snack bars
  • gym discounts 
  • posting healthy living publications 
This may help to reinforce a "healthy lifestyle".

Now let's review compliance

Effectively communicating what policies are in place is important, but also consider providing justification for that action. For example, if you’re instructing job applicants to stand in a single line when approaching the front office desk for assistance, then communicate the benefits of taking these actions. 
For example:
  • quicker processing time
  • prevents safety hazards
  • promotes privacy initiative 
Remember getting someone to adhere to a policy can bring about confusion if it is not communicated well. Also if the policy is perceived as burdensome, the person affected may be resentful.
 For all extreme cases, threats of any kind to enforce policies are often short-lived. Be sure to review alternative measures to avoid any legal issues down the road and consult with in-house counsel to ensure all policies, regulations and practices adhere to local, state and federal laws accordingly.

It is often said, you have the power to change things you can control. Take control by understanding the value of your resources.

 Hoped you enjoyed this savings tip from Biz-Pro LLC.

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